Information advice and guidance policies

CareerConnect

Security:

You must not share your CareerConnect account with another person, this consitutes a breach of the University acceptable use policy. This includes sharing passwords or impersonating another person to gain access. Appointment allocations and event registrations may not be shared with or used by anyone else.

In the case of a suspected security breach by students this will be reported to IT services, the Information Governance Office and your School, this may result in your IT account being suspended and disciplinary action.
Graduates will have their CareerConnect accounts suspended pending investigation, your account may be terminated.

Your data in CareerConnect

  1. The Careers Service and the Division of Development and Alumni Relations (DDAR) will use your personal information to contact you regarding your appointments and careers related opportunities or events, and other ways you may wish to continue to stay involved with the University once you graduate as outlined in the DDAR Privacy Notice.
  2. The Careers Service and the DDAR processes personal information in accordance with all relevant data protection legislation. Further information about data protection at the University.
  3. Your personal information in CareerConnect includes information about your programme of study, phone and email contacts, appointment notes and any data you upload. Eg a CV.
  4. Personal information will be kept in CareerConnect for up to 3 years from the end of the academic year in which your complete your course. Information held by the DDAR is subject to the DDAR’s Data Retention Policy see: DDAR Privacy Notice.
  5. As a graduate you can manage the personal information held by the DDAR online at https://network.manchester.ac.uk/. Please tell us how you want to hear from the DDAR by contacting us on alumni@manchester.ac.uk or +44 (0)161 306 3066.
  6. Your personal information in CareerConnect is treated confidentially and with sensitivity and can be accessed by staff from the Careers Service and the DDAR. On the occasion that serious concerns are raised regarding your wellbeing staff may contact your school or other student support staff to ensure your safety.

For more information please see the University Privacy notice here:

Eligibility and attendance

To find out which services are available to you please see Eligibility for services

  • Each appointment type has eligibility in terms of who can use it and how many are available in a time period. These are listed on our website. Eligibility may be conferred by your degree programme, level of study, status – student or graduate etc; or via activities where you have achieved the threshold required to attend the appointment or event.
  • If you are unable to attend an appointment and fail to cancel it in advance of the start time it will count as one of your allocation and you may not be able to book another in that time period. If you have been unable to cancel your booking due to extenuating circumstances and would like to book an additional appointment please raise a Query via CareerConnect stating the reason you were not able to attend. We do understand that sometimes things happen preventing you attending an appointment but please remember our services are highly popular and not cancelling an appointment prevents another student accessing the service in your place.
  • If you repeatedly fail to attend appointments concerns may be raised regarding your wellbeing which may result in us contacting you or in the case of serious concerns other university departments and services. Failing to attend multiple appointments with no mitigating circumstances may result in you being blocked from attending appointments in future.

Appointments

  • Careers guidance Appointments held in the Atrium are conducted in private rooms or pods and are considered confidential. Those held in other on campus locations may not be.
  • Applications advice appointments are held in open /screened areas and are not considered confidential.
  • Careers appointments delivered online e.g. via zoom will not be recorded without your permission.
  • Your appointment information can be accessed by Careers Service staff and is confidential within the Careers Service. On the occasion that serious concerns are raised regarding your wellbeing staff may contact your school or other student support staff to ensure your safety.
  • You will receive an appointment confirmation by email upon booking. Here an appointment is booked more than one day in advance you will also receive a reminder by email (and text where a usable phone number is listed)

Telephone conversations

  • Telephone conversations are not recorded. However any information given for the purpose of communicating your question to staff may be recorded in an email or in a careers appointment note.

Email

  • Once the purpose of your email is resolved we will keep our reply to you including your initial query for up to 2 months.

Webchat

  • Transcripts are not kept beyond the end of the live chat. Any details taken for the purpose of further communication with staff for appointment booking or other enquiries may be stored on email or your careers appointment notes.

Website, blog and social media

  • The information and advice given via our website is selected by our staff to be suitable for students and graduates of this institution. We will not list all available sites in any market, and reserve the right to update our website at our discretion. Unsolicited emails requesting links may not be responded to due to the volume of these requests that we receive.
  • We do not accept unsolicited blog posts. All blog posts are written by careers staff, currents students or alumni.
  • Careers staff select content for our social media channels based on our advertising policy and relevance to our audience.